The Process Established for Student Learning Assessment
Although each academic division at the College may deviate somewhat from the overall student learning assessment process described here, major variations do not usually occur. Therefore, all students admitted to the College enroll in a particular degree program, e.g. Mus.B. Jazz/Commercial Music. Some also enroll in a Concentration within their degree program, e.g., “Audio Recording Technology.”
Once enrolled, a PASS-PORT account is set up for the student and this account includes a General Education Portfolio Template, a Degree Program Portfolio Template and, if appropriate, a Concentration Portfolio Template. Each Portfolio Template is identified with the academic year for which the student was first enrolled, e.g., Mus.B. Jazz/Commercial Music 2009-10. Because modifications may be made from one academic year to another, the Portfolio Templates must be individually identified by the academic year for which they are intended. Portfolio Templates are not changed, except in exceptional circumstances, during the course of an academic year.
When a student completes a required Proficiency course, e.g. AUD 304 Nonlinear Recording, the Artifact for the course (in this case a quiz) may be submitted to PASS-PORT electronically by the student. The Artifact may also be submitted to PASS-PORT on behalf of the student by the instructor. An instructor who submits an Artifact may do so either electronically or providing a hard copy (on disk or by document) to the authorized SLAS staff in Room 108B.
Once the Artifact is uploaded to a student’s account, the Artifact will be evaluated using a Rubric either by having the student forward the Artifact within PASS-PORT to the instructor or by having the instructor evaluate the Artifact after its uploading to PASS-PORT. In either case, the student will be able to view, after an appropriate period of time, the evaluated Artifact for each required Proficiency course completed.
As previously indicated, at designated times (i.e., the designated Portal periods) during the course of a student’s enrollment at the College, the student’s PASS-PORT account will be reviewed by the appropriate division faculty to determine whether or not that student is making satisfactory progress in their degree program and in the General Education area.
If the student is making satisfactory progress, the standard procedures of meeting with a faculty advisor will continue, as will any existing academic meetings and activities.
If, however, the student fails to make satisfactory progress by obtaining an “Unacceptable” rating for a Proficiency, a number of consequences will result. The following section identifies the options available to students who fail to meet the minimum Graduation Standard for one or more Proficiencies.
Options for Students Not Satisfying Graduation Standards
For students who submit course Artifacts that are evaluated as “Unacceptable,” the College offers a number of options to rectify the situation.
The first option is available upon notification from an instructor that a student has submitted an “Unacceptable” Artifact. The student then has the option of trying to submit a new Artifact before the semester deadline date for submission of final course grades. If the student does not submit a revised Artifact prior to the submission of course grades, the student will receive a grade of “I,” an “Incomplete,” regardless of his or her performances on the additional course Grading Criteria. The grade of “I” will be removed the following semester when, and if, the student submits an “Acceptable” or “Target” Artifact within the first 10 weeks of the following semester. If a student resubmits an Artifact that does not satisfy the Graduation Standard or if the student fails to submit or resubmit an Artifact that meets the Graduation Standard within the first 10 weeks of the following semester, the final course grade of “I” will revert to an “F” and the student will need to retake the course.
Students unable to submit “Acceptable” or “Target” Artifacts within seven weeks of the following semester will have to retake the required course and their grade of “F” will remain on their transcripts.
Students who realize that they are having difficulties meeting Graduation Standards have a number of additional options at their disposal to remedy their situation. One option is to contact the College’s Academic Support Center, explain their situation, and seek tutoring assistance or other help. An additional option is for the student to contact his or her advisor, Division Chair, and/or the Director of Academic Advisement and ask for their assistance and/or advice. A further option is to obtain private tutoring, and a final option is to enroll in the same course during the summer or in an intersession when the number of credit hours and courses can be reduced so that the student may devote more time to the Artifact and the course requiring retaking.
Students who fail to meet two or more Proficiencies should seek immediate assistance from the Academic Support Center and notify the Director of Academic Advisement. The inability to fulfill a number of Proficiencies will almost certainly delay the expected date of graduate but, more seriously, may make matriculation in the intended degree program impossible. The College cannot be expected to take charge of a student’s academic performance and ensure her or his graduation. It is the student’s responsibility first, to realize when she or he is in serious academic difficulties, and second, to seek the assistance necessary to remain in good academic standing and complete all the required Proficiencies satisfactorily.